Keep your website. We’ll just post the minutes.

October 29, 2026 · Colin Tulloch

This month I wrote to every town, village and RM office in Saskatchewan I could find an address for, about Bill 43 and council records. A lot of you wrote back, and I’m grateful: the answers were straightforward and useful.

The most common reply was some version of “we already have a website.” Fair enough. Plenty of offices have a site they’re happy with, or one they’ve paid a provider for, and nobody wants a second website to look after. But I also heard the other half of it: the website is hard to update, the person who built it has moved on, and posting minutes means logging into something nobody at the office really knows how to use.

So I’ve changed how this works.

You don’t need a website from us

Prairie Town can now put your council records on your own website. You keep the site you have, with the same address, the same look and the same provider. We take care of the admin side:

You email your records in. Minutes, financial statements and bylaws go to your own address, like govan.records@prairie.town, as PDFs, Word files or even photos of paper.
We read and sort them. Each one is dated, titled and filed, and handwritten signatures are painted out so nobody can copy them onto other documents.
You approve them with one tap. Nothing goes up until you say so.
They appear on your website by themselves. Searchable, sorted by year, with minutes, bylaws and statements in their own tabs.

There’s no CMS to log into and no web person to call. If you can send an email, you can keep your records current.

How it looks on your site

Council records sitting inside a village’s own website. The list, search and tabs come from Prairie Town; everything around them is the village’s site.

It uses plain styling so it fits into any site, and it grows to fit the list, so there’s no little box to scroll inside. Clicking a record opens it to read or download. At the bottom there’s a small “Provided by Prairie Town” line, and that’s the only sign of us.

It works on phones too:

Setting it up

Once you start council records, your office’s council records page has a box called “On your own website” with a short piece of code and a Copy button. Whoever looks after your website pastes it into a page, in the “embed” or “HTML” block that WordPress, Wix, Squarespace and most website builders have. It takes about a minute, and it only needs doing once.

And if you don’t have a website

That’s fine too. Every town, village and RM already has a free Prairie Town page, and it can be your website, with your office hours, contacts, council, events and history. Bill 43 asks for records on a website the public can reach, and your Prairie Town page counts.

What it costs

Council records are $499 a year plus GST and PST, or $749 for two municipalities with one administrator, and the price is locked for three years. Everything else, including the community page, official notices to residents and staff accounts, is free.

The deadlines haven’t moved: council and committee minutes and financial statements need to be online by September 1, 2027, and every bylaw in force by September 1, 2028.

If you’d like to see how it would work for your office, here’s how it all works, or call me at (639) 638-7311.